While some industries rely on team meetings more than others, the manufacturing sector often uses face-to-face, group-oriented meetings to encourage productivity, announce deadlines or quotas and resolve any workplace issues.
However, holding staff meetings too frequently can result in a decline of productivity, disgruntled workers and, ultimately, lower profitability. As such, it’s important to achieve the perfect balance between team meetings, one-on-one consultations and workplace independence. Here are five tips for managers looking to run a more productive team meeting in an industrial setting.
Hold Meetings When Necessary
As a company owner, manager or supervisor, you should never hesitate to call a meeting whenever it is necessary. Certain issues, such as those involving quality, safety or absenteeism, should always be addressed as soon as possible.
Organize Your Notes Beforehand
In order to run your meetings as smoothly and expediently as possible, try to organize all of your notes beforehand. This includes any key points to cover, any new concepts you plan to introduce or ideas regarding your plans. Not only does this ensure that you touch on all of your points, but your employees will appreciate the brevity and straightforwardness.
Categorize Specific Points and Issues
When planning and organizing notes for an upcoming staff meeting, categorize your specific points and issues. This ensures a smooth and informative meeting for all involved.
This practice also helps you maintain relevance during your face-to-face meetings. Instead of discussing every single topic with each one of your employees, only discuss matters with those who are directly involved. You can achieve this by dismissing certain groups of employees early, scheduling some employees later than others or even by giving your grouped employees their own topics to work through.
Record Meeting Minutes
Finally, designate a valuable employee to serve as a record keeper. A process that is also known as taking minutes, this gives you verifiable documentation regarding any key points, solutions, and final outcomes. Such information is useful when planning future developments, including upcoming meetings, while also serving as a great tool for tracking and confirming productivity over the long term.
Making the Most of Your Meetings
As you can see, there are a number of techniques you can use to ensure a successful and productive meeting with your manufacturing team. By only holding meetings when necessary, organizing meeting notes and outlines beforehand, categorizing your key points and keeping track of the issues addressed at each team meeting, you’ll be able to streamline and standardize the process for all involved.
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