Effectively managing your time and that of your staff members is a difficult balancing act. On one hand, delegation and prioritization are two key elements of your job. On the other, it’s critical you avoid overworking your staff – or yourself – in the process.
Create a To-Do List of Top Priorities
Try to brainstorm at least three to five tasks you need to complete by the end of the week. For an even greater challenge, try this on a daily basis as opposed to weekly. You might be surprised at the results you achieve when you’re able to visualize these tasks and mark them off your list one by one.
Automate (or Simplify) Repetitive Tasks
Some of us spend a lot of time repeating the same tasks on a day-to-day basis. Writing letters of acceptance or rejection to new job applicants is a prime example of this. Fortunately, it’s also something that can be streamlined to save you time.
Instead of starting each letter from scratch, create a template to work from. For even greater effect, populate the letter with words and sentences that are easily modified to fit each specific applicant. This helps you avoid the look of a standard template while still giving you all the benefits.
Schedule Back-to-Back Meetings Whenever Possible
Meetings take a lot of time away from our daily responsibilities. Whether you’re waiting on others to arrive, reviewing notes at the end of a meeting or planning a presentation in advance, there are a lot of time-consuming elements to work around.
For best results, try to schedule all your meetings on the same day. Not only does this let you plan ahead and devote an entire day to organizational meetings and conferences, it ensures your day-to-day responsibilities aren’t interrupted at short notice.
Managing Time With Automation
With nearly 30 years of experience as one of the largest and most successful staffing firms in the United States, the team at Automation Personnel Services, Inc. certainly knows a thing or two about managing time. If you’d like to further explore the services and solutions we offer, contact us today for more information!